The Design Process - Architectural Services

Scope of Services to be Provided (as per Architectural Designers NZ Ltd)

PRELIMINARY
•   Set up project file
•   Inspect site and assess conditions and constraints
•   Confirm clients’ brief and requirements & Confirm adequacy of budget
•   Assess regulations, territorial authority rules, Certificate of Title and consent notices relevant to the site
•   Research appropriate materials and technologies
•   Select secondary consultants likely to be required (to be engaged by client)
•   Arrange for consultant to carry out topographical survey and report to you
•   Arrange for consultant to carry out soils testing/geotechnical report and report to you
•   Prepare ‘as built’ drawings of existing structures from site measure and TA records.

CONCEPT DESIGN
•   Sketch drawings (CAD/Manual/Freehand) to explain concept design including:
         - site plan
         - elevations
         - floor plans
         - perspective views
• Prepare and submit PIM application

DEVELOPED DESIGN
•   Review and update brief and budget
•   Develop sketch drawings to formalise the design to a point where cost estimates can be obtained and
     Resource Consent applications lodged. The following will be provided:
         - site plan
         - developed perspective views
         - detailed floor plans
         - outline specifications
         - detailed elevations
         - preliminary risk assessment matrix
         - indicative sections
•   Obtain preliminary design from secondary consultants
•   Obtain cost estimate from Quantity Surveyor and agree on project cost with client
•   Prepare and submit Resource Consent application

DETAILED DOCUMENTATION
• Review and update brief and budget
•   Prepare comprehensive documentation as required for Building Consent application and tender including:
         - location plan
         - window and door schedules
         - site and drainage plans
         - interior elevations and detailing
         - services plans – electrical and lighting
         - bracing calculations
         - foundation plans
         - E2 risk matrix assessment
         - detailed and dimensioned floor plans
         - H1 energy-efficiency calculations
         - detailed elevations
         - schedules for hardware, fixtures, finishes, colours
         - detailed and dimensioned sections
         - customised specification covering workmanship and materials
         - construction details
•   Coordinate and review secondary consultants’ documentation
•   Prepare and submit Building Consent application

PROCUREMENT
•   Agree with client on preferred method of contract pricing
•   Prepare Conditions of Tender, tender instructions and tender submission forms
•   Prepare Conditions of Contract
•   Assist in selection of tenderers
•   Invite contractors to tender
•   Respond to queries and provide additional information as required during the tender process
•   Receive tenders, analyse for compliance and accuracy and report to client
•   Notify successful and unsuccessful tenderers
•   Obtain confirmation of contractors’ insurances and bonds
•   Obtain confirmation of contractors’ LBP licences (construction, site and sub-trades)

CONTRACT ADMINISTRATION AND CONSTRUCTION OBSERVATION
•   Update documentation to include changes and conditions from Building Consent
•   Prepare contract documents for signing by client and contractor
•   Make periodic site visits
•   Review shop drawings, material samples and contractor submissions
•   Respond to requests for information or clarification by client and contractor
•   Arrange and attend site meetings, keep and distribute minutes
•   Coordinate consultants
•   Issue notices for variations
•   Assess contractors payment claims and issue payment certificates / payment schedules.
•   Issue Practical Completion Certificate and defects liability list
•   Issue final certificate
•   Arrange for client to receive Code Compliance Certification, warranties etc

The contract administration agreed to by the designer and client is sufficient for the construction of the project by a competent contractor. It does not include project management and observation of all work during construction. Consequently, the designer will not be liable (in contract, tort, or otherwise) for any claim, damage, liability, loss or expense incurred, arising in any way , in relation to the contractor not carrying out the work as described in the contract documents.